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6. Preferences

You may any time edit the configuration from main menu Accounts/Preferences. Select page from the menu on the left.

Page 1: User Interface

User Interface
Image 17: User Interface

1. Select user interface language from the available localizations. Selection will come into effect when you close the Preferences window. Reports language will be set separately on page 3 “Client Info”.

2. Select text viewer from drop down menu or type path to your favorite text editor. To view plain text reports you shall use fixed width font. Ensure that such one is available in your editor.

3. Settings are saved when you open another page or close the window.

Page 2: Accounts

Open/Remove accounts
Image 18: Open/Remove accounts

1. The quick way to select accounts to be opened is from main menu Accounts/Open../Open Accounts but you can do the same thing also here.

2. You may remove selected accounts from the configuration, but the data of accounting is left where it is and must be moved/removed manually.

Page 3: Client Info

Update Client Info
Image 19: Update Client Info

On this page you may:

1. Change the name of accounts that will be used in report headers.

2. Move accounts data folder to another location.

3. Update contact info as accountants memo of the client.

4. Select one of the available localizations for the language of the reports.

5. Update the language details.

Page 4: Financial Years

Open/Remove Financial Year
Image 20: Open/Remove Financial Year

1. The quick way to select financial year to be opened is from main menu Accounts/Open../Open Financial Year but you can do the same thing also here.

2. You may remove the oldest financial year from the configuration, but the data of the period is left where it is and must be moved/removed manually.

Page 5: Edit the Scheme

Remove action
Image 21: Remove action

1. The scheme you are editing is left on the page. Click an account to select the account you want to edit or remove or to select the place where you want to add a new account.

2. Click the buttons on the top right corner of the window to Edit, Add or Remove an account. The selected action will open on the bottom right part of the window.

3. Actions will be described detailed below. When you are ready click the OK, Add or Remove button on the bottom right corner on the action area of the window.

Edit action opens entries with current values of account attributes.

1. You cannot change account number here. The way to do this is to remove the account and add a new one. Edit account name, mnemonic and other attributes.

2. If you set a base type account to group type the balance of this account is lost. A removal dialog is popped up and you are asked to define where to move the balance to. The firs line tels which account's balance will be moved. And on the next lines you tel where it will be moved to. Transfered amount is told as percentage because it may be applied to any period before the current financial year and absolute balances may vary. Select the target account from drop down menu. Or you may also enter a new account number and account name. New accounts will be added to the scheme as a child of the account that you are editing. You should edit the added accounts later if defaults are not good enough. To add more target accounts click the button Add Item.

3. If you are editing a group type account add to its formula all intended accounts. Select account on the left and click Add to formula or Remove from formula. Add the rest accounts after you have added them to the scheme.

4. On layout the indent is set automatically on the base of the hierarchy. Set the skip if you want empty lines before this account in reports.

Click OK-button on the bottom left when you are ready.

Add action opens empty entries for a new account attributes.

1. Select the location of the new account. Options are:

Remember that maximum indent level is 3. You cannot add any more children accounts if the parent is on indent level 3. This restriction is because we do not want the standard reports page width grow inconvenient large. Consider this when planning your scheme and notice that indent is only for readability and calculation formulas are all independent of the indent level.

2. Write account number, optional mnemonic and account name. Account number and mnemonic if any must be unique in the scheme.

3. Select the top type of account: base account or account group, subtype selection will update accordingly. Select proper subtype. Here you are accepted to add a group type account without any child accounts and no formula, but you are remembered to add them later.

4. If you are adding a child account to a base type account the parent accounts type will change to group type and its balance is lost. The removal dialog is popped up and handled just like in edit action above.

5. On layout the indent is set automatically on the base of the hierarchy. Set the skip if you want empty lines before this account in reports.

6. Click Add-button on the bottom left when you are ready.

Remove action

1. You can remove only a bottom level account with no children. To remove a group account remove first all its children.

2. Also removing a base type account means losing its balance. Removal dialog fits nice into the pages action area and separate dialog is not needed. You cannot insert new accounts to the scheme here. Add all target accounts to the scheme before removing an account. Select target account from drop down menu and write its percentage to the right most column. To add more target accounts click the button Add Item.

3. Click Remove account. If the removed account is referenced in its parent account's formula you are prompted to accept removing this reference. If removed account is referenced in some other accounts formula you shall remember to update that formula manually.

Page 6: Financial Year Settings

Financial Year Settings
Image 22: Financial Year Settings

1. To divide work between many peoples or to expand the range of voucher numbers (1-9999) you may define more voucher series. Id is one character and No is the current next free voucher number (default 1).

2. Default accounts are for action Entries/Save new entries account selector. Select account on the left and click Set selected.

3. Before you save a new voucher it is handy to see what is the balance of some accounts after you select to complete the save. Especially useful this is with cash and bank accounts. Select account on the left and click Add account or Remove account.


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